If you want to learn how to scan a document and then email it to your recipients in a quick and easy way, you’re in luck.
In today’s highly-digitalized world, you scan and email files directly from your smartphone device, desktop computer, or printer.
How To Scan Documents on Different Devices
Whatever device you’re using, we’ll explain how to scan documents below.
How do I use my phone to scan a document?
Here are the two most common ways for how to scan documents on your smartphone:
- Scanning Apps: There are many Android and iOS apps that specifically offer scanning services. Most of them require you to place your document on a white or blank surface, take a picture of it, and then save it to your smartphone device as a PDF file.
- Photographs: You can take a photo of your document directly from your smartphone’s camera. However, with this method, the document’s quality may be compromised, which could make it hard to read.
Most of the time, you will have to rely on your printer to get a clear, high-quality scan of your document.
How do I scan a document from my printer?
Here is how to scan a document from your printer:
- Place the file in your printer’s scanning tray.
- Press the scan button on the printer.
- If one or more of your documents has multiple pages, you may scan and save them under a single file.
- Choose where to save the scanned document(s). This could be on a USB device, a smartphone, or your computer.
How do I scan a document from my printer to my computer?
Regardless of whether your device has a Mac, ChromeBook, or Windows operating system, you can directly scan a document from your desktop computer by going to your printer settings page.
From there, you could access your printer’s scanner in one of four ways (depending on the type of printer that you have):
- USB Cord: If your printer has a USB cord, connect it to your computer to start scanning and saving documents.
- Bluetooth: You may also do so by establishing a Bluetooth connection between your laptop or desktop device and printer.
- WiFi: When your printer and computer are connected to the same WiFi network, you can access the scanning tray and save your files.
- The Manufacturer’s App or Software: Some printer manufacturers will require you to download a specific app or software before you start scanning documents from your computer.
What is the easiest way to scan a document?
The easiest way to scan a document really depends on what device you have most readily available. But when it comes to emailing the document – a scan to email scenario – jSign is a clear winner.
One of the main advantages that jSign users enjoy is that they can send files without having to install any apps or software. Sending files via jSign is also a safer option than sending as an email attachment.
From there, users can track the status of each document, set up a calendar, and create reminders to automatically follow up with recipients.
Scan to Email: How do I scan a document and email it?
Now that you know how to scan a document and save it on multiple devices, you can start exploring your different options for how to scan documents to email them.
How to Scan Documents and Send Them Through Your Email Provider
One way to send a scanned document is to use an email provider, such as Gmail, Yahoo Mail, or Office 365.
Once you login, enter your recipient’s email address in the appropriate slot, attach the file(s) that you scanned, include a message title and body text if you want to, and then send it.
Using Your Email Provider: The Downsides
While this method is very straightforward, it is also inefficient, especially when you need your recipient to sign the document.
For a start, once you figure out how to scan documents to email them, you would have to manually track the status of every file, who it got sent to, and when the deadline for each signature is.
Sending automatic reminders to recipients via email can be tricky, too.
Just as importantly, if you discover an error in your document, you will have to adjust and then scan it all over again.
Additionally, after you scan and email your file, the recipient must print and sign it. Next, you need to make sure that the recipient knows how to scan a document (upon signing it) and email it back to you.
All of these steps are tedious and time-consuming for both yourself and the recipient, even more so when you have other important personal or business matters to attend to.
Because of this, instead of relying on traditional emails, you may want to consider an e-signature solutions provider for a simpler and smoother process.
How To Scan Documents to Email Through jSign
Once you scan and upload your file, you can take advantage of jSign’s state-of-the-art tools to send and track documents, create custom due dates, and send out automatic signature reminders.
By going with an e-signature solutions provider like jSign, you could upload your scanned documents to your dashboard directly from your computer or cloud storage account (such as Google Drive and Dropbox).
Using jSign: The Upsides
Here are the main benefits that jSign’s account holders enjoy:
- Document Sending & Tracking: When you send a document through jSign, the recipient receives an email requesting their signature. Not only that, but the entire signing process is tracked and followed up on automatically, so you can just send and relax.
- Multiple Signing Options: You and your recipients can generate your own electronic signatures through typing in your names, drawing them on a sign pad, or taking pictures and uploading them. After that, jSign automatically saves your signatures, and you could add them to a document with a single click.
- Tools for Staying Organized: Use your custom calendar to track your documents, organize them by their signature due dates, and send out automatic reminders to recipients who are nearing their deadline to sign. You could monitor your team’s usage, as well, and upgrade your jSign plan when you want to.
- Blockchain Features and Security: Thanks to jSign’s reliance on blockchain technology, documents are more safe and protected than by sending through email alone. You may also determine when (via timestamps) and where (by IP address) each document was signed. In the same vein, jSign users can restrict signing activities to certain times and locations.
From Scan to Email: Why jSign is Your Best Choice
In a tech-savvy world, finding out how to scan a document and send by email is relatively easy and simple, particularly with an e-signing solutions provider like jSign.
Unlike its alternatives, jSign offers unparalleled tools at flexible prices that most small businesses and individuals can afford.
Still not sure if jSign is the right choice for you? Try it for free for 14 days and decide for yourself.