Nowadays, signing documents is a regular part of our lives, and technology has made it much easier to do so. After all, we need to sign documents for legal, accounting, and tax purposes, as well as to open a bank account, get a job, and obtain housing.

When someone emails you a document, you generally have two options for signing it: Either through the traditional method or via an online e-signature solutions provider, such as jSign.

If you are trying to find out how to sign a document sent by email and return it in the quickest and most convenient way, you’ve come to the right place.

How To Sign a Document on Email Attachments: Pen & Paper vs Electronic Methods

The Traditional Method

The first way for how to sign a document sent by email is by using a pen and paper. It entails downloading the document, printing it, identifying and manually signing on the right signature slots, scanning the document, uploading it to your device, and emailing it back to the sender.

While the pen and paper approach is the traditional and most commonly-used one, it is much more complicated than signing it online.

Not only do you have to follow these steps and everything in between (which includes ensuring that the signatures match and using the right pen color), but you also need access to a printer or scanner whenever a professional/personal associate or customer emails you a document to sign.

How To Sign a Document on Email Files Online

The electronic method, on the other hand, is simpler, faster, and far more efficient. All you have to do is upload the document to your cloud storage account (Google Drive or Dropbox, for example), open it from your e-signature solutions dashboard (such as jSign), type in or draw your signature, and then choose where to add it by making a single click.

In other words, signing an emailed document online doesn’t require you to have a printer, scanner, or even a pen. You only need a smartphone or desktop device, an internet connection, and a jSign account.

How To Sign a Document Sent by Email and Send It Back

With jSign, you can easily and conveniently sign a document that you received via email, return it back, and track whether the sender viewed or signed it. Just as importantly, jSign’s tools are compatible with many file formats, such as PDF, Doc/Docx, JPG, PNG, and more.

How To Sign a Document on Email Files Using jSign

  1. Login to your jSign account dashboard.
  2. Upload the document from the cloud.
  3. Add yourself as a signer, as well as anyone else that has to sign (including the sender).
  4. Select the sections of the document where you and the other signatories need to sign.
  5. Sign the document with a previously-saved e-signature or create a new one by typing your name or drawing it.
  6. Click ‘Save & Next’ to save the now-signed document.
  7. Set the due date for when the other recipients should sign.
  8. Press ‘Finish’ to send a copy to everyone that has to sign the document.
    1. If you added the original sender in step 5, you’re all done! They will get an email with your signed document for them to sign.
    2. If you didn’t add the sender in step 3, download the signed document and send it back to them as an email attachment.

That’s it! You don’t even need to download an app or install any software. The process is very easy and straightforward!

How To Sign a Document on Email Attachments: 3 Ways To Add Your Signature

Alongside simplifying the process for signing an emailed document and sending it back, jSign lets you sign in 3 different ways.

Regardless of which method you choose, you could save your e-signature to your jSign account and automatically add it to your forms and documents by making a single click.

Type Your Name To Sign

Through your computer or smartphone’s keyboard, type in your name and select the font that you want your signature to appear in. Next, the system automatically generates and saves your e-signature. This is one of the most common techniques for how to sign a document on email attachments.

Draw Your Signature

Instead of typing your name, you may draw your signature via your computer’s mouse or smartphone’s touchscreen. Just as with your typed one, jSign’s system enables you to save your signature and insert it into documents in one click.

Upload Your Signature

Another option is to take a picture of your signature and upload it from your jSign dashboard. Alternatively, you could draw your signature on a touchpad (if you have one) and then upload it. With both methods, you can save your signature and add it to documents in the future by making a single click.

In short, if you are wondering how to sign a document sent by email in an easy and convenient way, look no further than jSign. For that matter, you don’t even have to download any apps or special software.

Again, all you need is a jSign account, a computer or smartphone device, and an internet connection.

Why jSign: The Benefits

If you are trying to find simple and hassle-free ways for how to sign a document sent by email and return it, jSign is one of your best options. In fact, we even go beyond that.

With jSign, you can enjoy the following benefits and more:

Easy-to-use Tools & Features

Once you log into your jSign account, you will have access to many tools and features that allow you to send messages, organize your inbox, set up signature reminders, and create a custom calendar.

All of which is done from your dashboard’s simple and user-friendly interface.

Track, Audit, & Verify

Because jSign utilizes blockchain technology, you can view every single action that was taken on your document (including who signed or opened the file and when and where they did so) through tracked and time-stamped audit trails.

Just as importantly, you may obtain a certificate of completion that proves that your recipient signed your document(s).

Data & File Safety

Since blockchain records all the actions that were taken on your file, jSign’s account holders can immediately determine if someone tampered with or modified a document upon signing it.

In the same vein, jSign automatically stores your files and forms in the cloud rather than a centralized location that’s more prone to being breached or hacked into.


You may connect your jSign account to almost any cloud storage platform, including Google Drive, Dropbox, and iCloud. Further, you can sign and collect signatures on various file formats, ranging from Doc/Doc.x and PDFs to JPG and PNG documents.

Not only are jSign’s prices among the lowest in the industry, but you could also choose between multiple plans based on your organization’s budget and electronic signature needs.

Still trying to determine if jSign is the right choice? Try it out for free for 14 days. Our two-week trial will let you put these tools and features to practical use. From there, you can figure out how to sign a document on email attachments and send it back in the way that suits you best, and without paying a single dime.

After that, you make the decision yourself.


How do I sign a document sent by email?

Signing a document received via email is simple with jSign. Open the email and click the link, and you’ll find yourself on the jSign platform. From there, it’s just a matter of logging into your account and following the prompts to apply your electronic signature. Once you’re done, both you and the sender will receive a confirmation email. For a detailed guide, visit How to Sign a Document Sent by Email.

How do you sign a document in PDF by email?

To sign a PDF document sent via email using jSign:

  1. Open the email and click on the document link.
  2. This will redirect you to the jSign platform. If prompted, log into your account.
  3. Once the document is open, select the option to sign. You can type, draw, or upload your signature.
  4. Confirm the signature placement and submit. You’ll receive a confirmation once the document is fully signed. 

How do you ask someone to sign a document in an email?

When asking someone else to sign a document via email with jSign, include a polite request and a direct link to the document. Ensure you provide clear instructions on how to sign the document. First, upload the document to jSign and prepare it for signing, then use the jSign interface to send the document to the signer’s email, and include a message explaining the importance of the document and how they can sign it. 

Kamran Shafii
Manager, SEO Content

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